BYLAWS OF THE EAST CESAR CHAVEZ NEIGHBORHOOD PLANNING TEAM
(ADOPTED NOVEMBER 17, 1999 and AMENDED DECEMBER 17, 2003, and NOVEMBER 19, 2008)
The purpose of the East Cesar Chavez Neighborhood Leadership Team (ECC NPT) will be to facilitate the completion of the 1999 East Cesar Chavez Neighborhood Plan adopted by the City of Austin on May 13, 1999.
The ECC NPT shall seek the opinions of their neighbors and make every effort to represent the neighborhood through the open discussion of issues and the dissemination of information to the neighborhood. The ECC NPT will be a broad-based diverse group. Every effort should be made by the ECC NPT to listen to voices of the neighborhood. Decision-making will be determined through majority rule, but every effort should be made to use consensus building in order build trust in the neighborhood.
Section 1 . 1 Membership. Members of the ECC NPT shall be residents of Austin who live in, work in, or own property within the established East Cesar Chavez Neighborhood (ECC) boundaries. Members shall complete an application, sign a pledge form, and provide their current street mailing address and/or business address or property address and home telephone numbers to the Chairperson at the time of application and whenever addresses or telephone numbers change.
Section 1 .2 Selection of Members. The ECCNPT Chairperson shall appoint a nominations committee as needed to fill vacancies. The committee shall review membership applications and make recommendations to the Team at any regular or special called meeting of Team. Nominations committee members should use the ECC NPT Nominations Policy in their recruitment and deliberation activities.
Section 2. 1: Number, Tenure and Qualifications. The ECC NPT will consist of 15 members. The nominations committee will consider the following criteria for new members:
1) Representation. New members fill the same category of the person being replaced either as a Sector Representative or a key stakeholder group as listed below:
- Eight Residents elected via petition from the neighborhood’s geographic sectors (see map attached). The required petition will be waived in instances where there are no challengers.
- One Representative of Rental Residents to express the interests of all renters including low-income renters of Chalmers Court and the RBJ Senior Residential Center.
- Three Representatives, in total, from congregational, non-profit or registered civic groups operating within the ECC NP area with at least two of the Representatives representing non-profit or civic groups.
- Three Representatives from businesses or registered business associations conducting business within the ECC NP area.
2) Community Involvement: Potential members should be involved in organizations that conduct regularly scheduled meetings with resident or businesses within the planning area.
3) Commitment: Potential members should be willing to share their expertise, talent and skills on the ECC NPT.
4) Service: Potential members should be willing to distribute information to their assigned sector or among the constituency they represent on the ECC NPT. They should be willing to hold open meetings for their constituents.
5) A preference will be given to residents who are a) involved in community organizations, neighborhood activities, b) informed about neighborhood issues and c) display leadership potential.
The nomination committee will notify the chairperson to place an item on the next regularly scheduled meeting of the ECC NPT to report their nominations. The ECC NPT must approve all new members.
Section 2.2 Terms and Duties of Membership. Members shall serve two-year (24-month) terms. Members shall carry out their duties in accordance with these guidelines. Members will pursue the fulfillment of the purpose and objectives of the ECC NPT. Members may serve consecutive and/or multiple terms unless challenged by another candidate.
Section 2.3 Regular Meetings. A regular meeting of the ECC NPT will be held at least one a month. In the event there is no quorum, the issues representing all perspectives shall be prepared and distributed to all voting members with a vote taken electronically.
Sections 2.4 Special Meetings. The Chair or his/her designee may call special Meetings of the ECC NPT. The person or persons authorized to call special meetings will fix any public place within the City of Austin as the place for holding any special meetings of the ECC NPT called by them. There will be a three-day notice of any special meetings. Notice will be provided to all voting ECC NPT members by phone, US mail or email.
Section 2.4.1 Emergency Meetings. The chair of the any subcommittee may call an emergency meeting when a legally binding action is about to be taken that the Subcommittee Chair feels the ECC NPT should voice its position. The Subcommittee Chair may make notice of this Emergency Meeting via email or telephone, to be held within 48 hours at any public place within the City of Austin.
Section 2.5 Quorum. A simple majority of active voting members of the ECC NPT shall constitute a quorum for the transition of business at any ECC NPT meeting. All official decisions of the ECC NPT must be made at a regular or special meeting of the ECC NPT at which a quorum is present.
Section 2.6 Compensation. Members shall not receive any stated salaries for their service.
Section 2.7 Removal of Members. Members may be removed for either of the following reasons:
1) Missing at least five (5) annually or three (3) consecutive regular meetings of the ECC NPT without prior notification to the ECC NPT Chairperson or Secretary. Notification may include placing message on a telephone recording system.
2) Any unauthorized endorsements, comments, or actions contrary to the goals of the ECC NPT.
The procedure for removing a member will require a written, five-day notice in advance of the meeting called for the removal of a new member. Such written notice will describe the reason for removal and must adhere to the violation of the official pledge. At the meeting, which may be a regular scheduled meeting or a special called meeting, the agenda item calling for the removal of any member must pass with an affirmative vote by a 2/3 majority of those ECC NPT members present. The secretary will mail the written notice of the meeting to remove a member to the last known address as reported to the ECC NPT Chairperson or Secretary.
Section 3. 1 Officers. The officers of the ECC NPT shall be elected annually by the voting members of the ECC NPT and shall include a Chairperson, one or more Vice Chairs (the number thereof to be determined by the ECC NPT), and a Secretary, and a Treasurer. An officer may also serve as a subcommittee chair. It is the responsibility of the Officers to enforce the by-laws in a fair and consistent manner. An officer may be removed for causes listed in Section 2.7.
Section 3.2 Vacancies. A vacancy in any office because of death, resignation, disqualification or otherwise, may be filled by the ECC NPT of the unexpired portion of the term.
Section 3.3 Chairperson. The Chairperson shall preside over meetings of the ECC NPT. If the Chairperson is not present at a meeting, a Vice-Chair or other officer may preside. The Chairperson will be responsible for preparing agendas for the ECC NPT meetings. The Chairperson or his/her designee will represent the ECC NPT at all community and civic meetings.
Section 3.4 Treasurer. The treasurer shall be accountable for all matters that involved the accounting of financial transactions of the ECC NPT. The treasurer shall make monthly reports of all financial activities and seek a vote of the membership of the annual budget.
Section 3.5 Secretary. The Secretary shall keep the minutes of the meetings of the ECC NPT. He/ She will give all notices in accordance with the provision of these bylaws, be custodian of the ECC NPT records. He/she shall be responsible for (1) notifying ECC NPT members of upcoming meetings.
Section 3.6 Immediate Past Chair. The immediate Past Chair may continue to serve with voting rights, providing important continuity for the Planning Team.
Section 4.1 Committees. The chairperson shall appoint sub-committees as needed and may select non-voting members of the ECC NP to act as chairperson of such sub-committees provided the person meets the criteria of one or more stakeholder categories listed in Section 2.1.1. General membership on a sub-committee shall be decided by the appointed sub-committee chairperson but must be open to any person or entity willing to assist with implementation and action steps listed in the ECC Plan regardless of their stakeholder status. The term of a sub-committee chairmanship shall be no longer than two consecutive years without reappointment.
Section 4.2 Plan Amendment Process. As determined by the Austin City Council, the official Neighborhood Plan may be amended from time to time. The ECC NPT Chairperson will be responsible for notifying all residents and stakeholder groups via The Grapevine Newsletter that an amendment to the official Plan has been put in process. In the event of an amendment to change the zoning on an individual property, the Chairperson will notify all voting members of the ECC NPT via phone, US mail or email and post an agenda item on the next regular monthly meeting or may call a special meeting to consider such amendments. In the event of an amendment request to change the zoning on 2 or more adjacent individual properties or to change any area-wide infill option or overlay, the Chairperson will be notify all residents and stakeholder groups via The Grapevine Newsletter that an area-wide amendment request is in process and will be responsible for announcing and organizing a community workshop in a public place within the NP area prior to the NPT voting members endorsing or rejecting area-wide or infill tools amendment requests. The Chairperson may appoint a voting member of the NPT to chair a special committee for Plan Amendment Requests.
Books and Records
Section 5. 1 Books and Records. The ECC NPT shall keep correct and complete books and records of account and shall keep minutes of the proceedings of the ECC NPT meetings. All books and records of the ECC NPT may be inspected by anyone for any purpose at any reasonable time.
Amendments to Bylaws
Section 6. 1 Amendment to Bylaws. These bylaws may be altered, amended or repealed and new bylaws may be adopted by a 2/3 majority of the ECC NPT present, at minimum a quorum, at any regular meeting or at any special meeting, if at least five days written notice is given of an intention to alter, amend or repeal these bylaws or to adopt new bylaws at such meeting.
Section 7. 1 Non-Discrimination ECC NPT members shall be selected without discrimination by reason of race, color, religion, sex, marital status, national origin, age, or disability.